Dovewell Oilfield Services Limited
Position: Bid Administrator and Tendering Specialist
Industry: Company Oilfield Services
Employment Type: Full-Time
Placement: Port Harcourt, Rivers State
Table of Contents
Job Description
Dovewell Oilfield Services Limited is seeking candidates for a position in Bid Administrator and Tendering Specialist based in Port Harcourt, Rivers State. If you are interested in this opportunity, please review the details below.
Dovewell Oilfield Services Limited, a leading provider of comprehensive oilfield solutions, is seeking a highly skilled Bid Administrator and Tendering Specialist to join our team in Port Harcourt, Rivers. This position offers an exciting opportunity to be part of a dynamic team, ensuring the seamless execution of bidding and tendering processes essential for securing business opportunities and driving company growth.
As a Bid Administrator and Tendering Specialist, you will be at the forefront of our procurement and tendering operations. You will be responsible for receiving and sourcing Requests for Quotations (RFQs) accurately, obtaining quotes from suppliers, and preparing and submitting quotations to clients. Your expertise will be pivotal in preparing and submitting project technical and commercial tenders to the winning stage via NIPEX and other platforms.
You will work within established supply chain procedures for requisition processing, validation, payment, delivery, and invoicing. Liaising with field staff and clients to generate RFQs and commercial intelligence for tenders will be a crucial part of your role. Maintaining a comprehensive filing system, expediting orders placed with suppliers for faster completion, and ensuring all ready goods are freighted in-country with correct specifications and documentation for final delivery to clients are essential responsibilities.
Ensuring products and services comply with regulatory and quality standards, preparing and processing Requests for Proposals (RFPs) and Expressions of Interest (EOIs), and discovering profitable suppliers to initiate procurement partnerships will also be part of your duties. Your negotiation skills with external vendors will be key to securing advantageous terms, controlling spend, and building a culture of long-term savings on procurement costs.
This role requires a professional who can prepare and submit technical and commercial bids to clients, source and select reliable freight forwarders for effective and on-time delivery of consignments, and approve reliable vendors for procurement or service purposes. You will appraise local vendors' ability through onsite visits and measurement, prepare and process purchase orders in line with organizational policies, and support relevant departments with quotations for tendering.
Expediting outstanding purchase orders to ensure delivery requirements are met, coordinating and resolving problems with end-user departments, managing and following up on all overseas orders, and liaising with key company employees to determine their product and service needs are integral parts of the role. Nurturing relationships with suppliers to negotiate the best prices for the company, identifying and researching potential new suppliers, and submitting weekly progress reports to ensure data accuracy are also expected.
Finally, you will perform any other functions that may be assigned, contributing to the overall efficiency and success of the procurement and tendering operations.
Job Detail
Responsibilities
- Receive and source RFQs accurately.
- Obtain quotes from suppliers, prepare and submit quotations to clients.
- Prepare and submit project technical and commercial tenders to winning stage via NIPEX and other platforms.
- Receive and process purchase orders.
- Work within established supply chain procedures for requisition processing, validation, payment, delivery, and invoicing.
- Liaise with field staff and clients to generate RFQs and commercial intelligence for tenders.
- Maintain a comprehensive filing system.
- Expedite orders placed with suppliers for faster completion.
- Ensure all ready goods are freighted in-country with correct specifications and documentation for final delivery to clients.
- Ensure products and services comply with regulatory and quality standards.
- Prepare and process RFPs and EOIs including Local Purchase Orders.
- Discover profitable suppliers and initiate procurement partnerships.
- Negotiate with external vendors to secure advantageous terms.
- Control spend and build a culture of long-term savings on procurement costs.
- Prepare and submit technical and commercial bids to clients.
- Source, select, and approve reliable freight forwarders for effective and on-time delivery of consignments.
- Source, select, and approve reliable vendors for procurement or services purposes.
- Appraise local vendors' supplying/service ability through onsite visits and measurement.
- Prepare and process purchase orders in line with organizational policies.
- Support relevant departments with quotations for tendering.
- Expedite outstanding purchase orders to ensure delivery requirements are met.
- Coordinate and resolve problems with end-user departments.
- Assist in managing and following up on all overseas orders.
- Liaise with key company employees to determine their product and service needs.
- Nurture relationships with suppliers to negotiate the best prices for the company.
- Source, select, and negotiate the best purchasing package in terms of price, quality, terms, deliveries, and services with suppliers.
- Identify and research potential new suppliers.
- Submit weekly progress reports and ensure data is accurate.
- Perform any other function that may be assigned.
Job Requirements
Before applying, please take the time to thoroughly review and comprehend the job requirements outlined below. Ensuring that you meet all the specified criteria will significantly enhance your candidacy for the Bid Administrator and Tendering Specialist position at Dovewell Oilfield Services Limited:
Qualifications
- Proven experience in bid administration and tendering.
- Strong knowledge of procurement and supply chain management.
- Excellent negotiation and communication skills.
- Ability to work under pressure and meet tight deadlines.
- Proficiency in using tendering platforms like NIPEX.
- Strong organizational and time-management skills.
- Attention to detail and accuracy.
Education Requirements
- Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field.
Experience Requirements
- Minimum of 3-5 years of relevant experience in procurement, bid administration, and tendering within the oilfield services industry.
Skills
- Strong analytical and problem-solving skills.
- Proficiency in Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Knowledge of regulatory and quality standards in the oilfield services industry.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
Salary, Benefits and incentive
Provided below are the offerings in terms of salary, benefits, and incentives awaiting you in the role of Bid Administrator and Tendering Specialist at Dovewell Oilfield Services Limited:
Salary
NGN 3,000,000 - 6,000,000 per-Year.
Job Benefits
- Competitive salary package.
- Health insurance.
- Professional development opportunities.
- Collaborative work environment.
- Opportunities for career advancement.
Incentive Compensation
- Performance-based bonuses.
- Annual bonuses.
Date posted: June 18, 2024
Posted on: Port Harcourt
Apply
To apply for the Bid Administrator and Tendering Specialist position at Dovewell Oilfield Services Limited, please click the button below:
Apply NowThis job posting is for a dedicated and experienced professional in the oilfield services sector, aiming to enhance the procurement and tendering processes at Dovewell Oilfield Services Limited. The successful candidate will play a crucial role in securing new business opportunities and ensuring the company's growth and success in the competitive oilfield services market.
