American University of Nigeria (AUN)
Position: Executive Assistant
Industry: Company Higher Education
Employment Type: Full-Time
Placement: Yola, Adamawa State
Table of Contents
Job Description
American University of Nigeria (AUN) is seeking candidates for a position in Executive Assistant based in Yola, Adamawa State. If you are interested in this opportunity, please review the details below.
The American University of Nigeria (AUN) is the first American-style university in Sub-Saharan Africa, accredited by the National Universities Commission. Our mission is to provide quality education to Nigeria and Africa’s future leaders, equipping them with the skills needed to address development issues and create solutions beneficial to their communities, countries, and the world. Located in Yola, the capital of Adamawa state, AUN offers academic programs through its four schools: School of Arts and Sciences, School of Business and Entrepreneurship, School of Law, and School of Information Technology & Computing.
The Executive Assistant to the Vice President Campus Life and Dean of Student Affairs at AUN is a crucial role that provides high-level administrative support. This position requires preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, arranging travel, receiving visitors, arranging conference calls, and scheduling meetings. Additionally, the Executive Assistant coordinates workflow within the various units and departments of the Student Affairs Division in line with established processes and procedures.
The ideal candidate will have a strong background in administrative support, excellent organizational and communication skills, and the ability to work effectively in a dynamic and fast-paced academic environment. Experience in higher education is highly beneficial, as is proficiency in Information and Communications Technology (ICT) tools and e-resources. This role demands a high level of professionalism, confidentiality, and the ability to develop and maintain effective working relationships with faculty, administrators, and other staff members.
As an Executive Assistant at AUN, you will play a key role in ensuring the efficient operation of the Dean of Student Affairs' office. This involves handling a variety of tasks, from arranging essential mail and checking deadlines on incoming requests to preparing agendas for meetings and arranging travel itineraries. Your ability to manage multiple responsibilities, maintain a high level of accuracy, and work collaboratively with diverse individuals will be critical to your success in this role.
Job Detail
Responsibilities
- Arrange essential mail in an order of priority for the Dean of Student Affairs.
- Check deadlines on incoming requests and put preliminary work in play.
- Process replies on own initiative or from the Dean's dictation or notes.
- Research, draft, or abstract reports.
- Handle all inquiries professionally and confidentially.
- Arrange "call-backs" to protect the Dean's time.
- Provide back-up materials for call-backs.
- Route calls elsewhere as needed.
- Conduct phone surveys/inquiries as needed.
- Maintain the Dean's calendar; ascertain which events require the Dean's attention.
- Fix commitments to maximize the Dean's time efficiency.
- Prepare agendas for meetings in advance.
- Arrange meeting facilities.
- Act as recording secretary; prepare action minutes.
- Schedule visits away from the Dean area to protect priority/private tasks.
- Arrange travel cash in advance.
- Prepare itineraries, trip files, and supplies.
- Prepare expense reports for the Dean.
- Complete expense reports after every official trip.
- Perform any other duties as assigned or delegated by the supervisor.
Job Requirements
Before applying, please take the time to thoroughly review and comprehend the job requirements outlined below. Ensuring that you meet all the specified criteria will significantly enhance your candidacy for the Executive Assistant position at American University of Nigeria (AUN):
Qualifications
- A good first degree in any discipline from a recognized University.
- A minimum of five (5) years post-NYSC experience working as an Executive Assistant.
- Experience working in an academic environment is highly beneficial.
- Strong organizational and people skills.
- Strong written and oral communications skills.
- Proficient in the use of Information and Communications Technology tools and e-resources.
Education Requirements
- A good first degree in any discipline from a recognized University.
Experience Requirements
- A minimum of five (5) years post-NYSC experience working as an Executive Assistant.
- Experience working in an academic environment is highly beneficial.
Skills
- Strong organizational and planning skills.
- Strong written and oral communications skills.
- Proficient in the use of Information and Communications Technology tools and e-resources.
- Ability to develop a work schedule, set goals, create/implement action plans, and monitor progress towards goals.
- Skill in developing and maintaining effective working relationships.
- Skill in typing/word processing and use of personal computer/software.
- Ability to maintain a high level of accuracy and confidentiality.
- Ability to work collaboratively with faculty, administrators, and other staff members.
- Ability to make balanced judgments and decisions.
- Ability to work well with individuals from diverse backgrounds.
- Attentive listening skills.
Salary, Benefits and incentive
Provided below are the offerings in terms of salary, benefits, and incentives awaiting you in the role of Executive Assistant at American University of Nigeria (AUN):
Salary
NGN 250,000 - 350,000 per-Month.
Job Benefits
- Competitive salary
- Health insurance
- Paid time off
- Professional development opportunities
- Inclusive and diverse work environment
Incentive Compensation
- Performance-based bonuses
- Training and certification programs
Date posted: July 16, 2024
Posted on: Yola
Apply
To apply for the Executive Assistant position at American University of Nigeria (AUN), please click the button below:
Apply NowThis position offers a unique opportunity to support the leadership of AUN's Campus Life and Student Affairs. As an Executive Assistant, you will ensure smooth administrative operations and contribute to the university's mission of providing quality education to future leaders. This role requires a high level of professionalism, confidentiality, and the ability to manage multiple tasks efficiently. Your contribution will help shape the experience of students and staff, fostering an environment that promotes learning, growth, and development.
