Human Resources Assistant job opening at Medecins Sans Frontieres – Sokoto, Sokoto State

Medecins Sans Frontieres (Doctors Without Borders) is seeking candidates for a position in Human Resources Assistant based in Sokoto, Sokoto State. If you are interested in this opportunity, please review the details below.

Doctors Without Borders/Médecins Sans Frontières (MSF) is the world's leading independent international medical relief organization, implementing and managing medical projects in close to 72 countries worldwide as a movement of 25 associations, 24 sections, 17 offices, and 6 operational entities.

Our work focuses on emergency medical and humanitarian relief, guided by the principles of independence, neutrality, and impartiality, as described in the MSF Charter. We implement our medical programs in areas where no health or sanitary systems exist or where health structures are overwhelmed by the needs of populations. For 50 years, we have provided medical assistance to people affected by armed conflicts, natural disasters, disease epidemics, malnutrition crises, and other emergencies.

We offer medical and humanitarian assistance based on needs, irrespective of race, religion, gender, or political affiliation. We observe neutrality in situations of conflict and impartiality in the name of medical ethics. To ensure our independence, the majority of our funding comes from private donations from the public, with additional funding from foundations, governments, and international institutions.

We are seeking a Human Resources Assistant to join our team in Sokoto, Nigeria. The successful candidate will execute administrative, HR, and legal related tasks to support the Project HR Manager following MSF standards and procedures, ensuring legal compliance and realizing the HR capacity required to achieve project objectives.

As a Human Resources Assistant, you will manage personal files to ensure accuracy, compliance, and on-time payments under the supervision of the Project HR Manager. You will update the HR database and personal files to facilitate HR processes management, ensuring social security tax office files meet legal requirements, and preparing employment contracts in conformity with legal requirements.

You will prepare monthly pay slips for all staff, edit and update necessary data to ensure punctuality and accuracy of staff payroll, follow up on all expiring rental contract dates, and inform the Administration Manager to arrange renewals or alternatives. You will also make administrative information available to staff, support the Project HR Manager in translating documents, assist in meetings, and perform additional HR/ Admin tasks as delegated by the Project HR Manager.

Your role includes ensuring the daily worker pool is updated and relevant information is recorded accurately, facilitating work with each department, and ensuring the paperwork for daily worker use is accurate and complete. You will take care of national and international staff flights, accommodation, airport transport, visa, work permit, and medical tests, brief new arrivals, assist in recruitment technicalities, follow up on L&D activities, maintain performance management requirements, and supervise cleaners, cooks, and the cashier.

You will also control the admin office supplies, ensuring sufficient stock, liaise with the supply department, be adaptable to new tasks and ad-hoc requests, and cover for the Finance Assistant if needed. Flexibility in undertaking assigned tasks and working in a dynamic and ever-changing environment is essential.